1.1 Basingstoke Amateur Operatic Society (“BAOS / We / Us”) is committed to protecting and respecting your privacy.
1.2 This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
1.3 For the purpose of the GDPR Data Protection Act 25th May 2018 (the Act), the data controller is BAOS.
1.4 Our Charity Registration Number is 1103166.
2. Information we may collect from you
2.1 We may collect and process the following data about you:
(a) If you contact us, we may keep a record of that correspondence.
(b) We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
(c) Contact information (name and email address) is maintained on both our membership and mailing list if you are a paid-for or lapsed member of BAOS, or have expressed an interest in our activities.
(d) Show-related data such as an audition form, medical form or permission slip for marketing materials.
2.2 BAOS usually performs at The Haymarket. This venue is managed by The Anvil Trust Limited (Anvil Arts), who are responsible for managing ticket bookings on behalf of BAOS and the collation of associated personal data. Anvil Arts holds and processes this information in accordance with the Act.
2.3 BAOS may also perform at alternative venues and utilise online ticketing systems to process the selling and booking of tickets. BAOS will only use such systems who hold and process information in accordance with the Act.
2.4 Our Charity Registration Number is 1103166.
3.1 For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on your browser or the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. Some of the cookies we use are essential for the site to operate. Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
4. Processing of your personal data
4.1 BAOS complies with its obligations under the Act by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining unnecessary data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
4.2 BAOS only collects personal information about you when you specifically provide us with such information on a voluntary basis.
5. Uses made of the information
5.1 We use information held about you in the following ways:
(a) To ensure that content from our site is presented in the most effective manner for you and for your computer.
(b) To provide you with information that you request from us or which we feel may interest you.
(c) To allow you to participate in the activities of BAOS, when you choose to do so.
(d) To notify you about changes to BAOS.
(e) To allow members to participate in shows and other activities, in accordance with the requirements of the hosting venue or insurance policies.
6. Disclosure of your information
6.1 We may disclose your personal information to any member of BAOS.
6.2 BAOS does not sell your contact details to Third Parties.
7. Your rights
7.1 Under GDPR you have the following rights:
(a) Right to be informed of why your data is being processed
(b) Right of access to the personal data held
(c) Right of rectification if incorrect data is held
(d) Right to erasure
(e) Right to object to processing
7.2 You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at email@example.com.
7.3 Our site may, from time to time, contain links to and from related websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
8. Access to information
8.1 The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.
8.2 Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date.
8.3 We will keep your contact information for a maximum of 5 years after you cease to be a member or have had no other dealings with us. We keep your information for this period because you may resume your connection with BAOS and take part again in our activities. However, you can ask us to remove your personal information from our records at any time and we will do so and stop sending you any further correspondence.
8.4 For show-related information, such as audition or medical forms, we will keep for the duration of the rehearsal and performance period of the relevant show. However, you can ask us to remove your personal information from our records at any time and we will do so. This may prevent members from fully participating in a particular show or activity.
8.5 You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply email firstname.lastname@example.org. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.